Submissions
Submission Preparation Checklist
As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.- The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
- The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
- Where available, URLs for the references have been provided.
- The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
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The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines. See author guidelines in the following link:
https://cjms.utt.edu.tt/cjms/author_guidelines/CJMS%20Journal%20formatting%20and%20style%20guidelines-editors%20and%20reviewers%20guide25322.pdf
Articles
Section default policyCopyright Notice
COPYRIGHT STATEMENT:
All authors who submit their paper for publication will abide by one of two models:
- Author Retains Copyright:
This model applies to Open Access (OA) publications.
- The copyright of the paper rests with the author. The author has full control over the work (e.g. retains the right to reuse, distribute, republish etc.).
- The Creative Commons license or equivalent license of the author’s choice, incorporated in the author’s contract, will determine what others can do with the article once it has been published – (e.g. can they share, translate, repost them on their own websites etc.?).
- The author will sign an author contract giving the journal the non-exclusive right to the first publication of the final version of the article. The policy for copyright and licensing information shall be clearly stated in the author’s contract and licensing terms shall be indicated on all published articles, both HTML and PDFs.
Advantages:
- Allows the authors to maintain the rights to their work.
Disadvantages:
- The journal is limited to do anything with the work without first seeking permission from the author.
Licensing:
The author will license the right of first publication to the journal.
Sample Statement:
“Authors retain copyright and grant the journal right of first publication with the work simultaneously licensed under a Creative Commons (CC) License... “
Notes:
This statement could be drafted either into the author’s contract or appear during the journal's submission process.
The author has the option to license certain other rights to the journal. If these include maintaining certain rights beyond the right of first publication, they may include those in the submission process.
Additional sample licenses may be found on the University of Michigan wiki.
- Author Transfers Copyright to the Journal:
This model applies more to traditional, subscription-based journals and is less used for open access journals.
- The copyright and the associated rights along with it, are transferred to the journal.
- The journal is now responsible for the article and can be considered the 'owner' of the article.
Advantages:
- The Journal is not required to seek permission from the author to do various activities with the article (e.g. republish in an edited book etc.)
Disadvantages:
- The author has limited rights.
- The journal now has the added task to provide permission for use of the article by outside users, since the journal is now the 'owner' of the article.
Licensing:
The journal has the option to license back certain rights to the author, (e.g. the right to post the article on a personal website, the right to re-use images in future publications etc.).
Sample Statement:
“We, [the author(s)] by signing this form hereby assign worldwide copyright of the Work in all forms and media (whether now known, or hereafter developed), in all languages for the full term of copyright and all extensions and renewals thereof.”
Notes:
- This statement could be drafted either into the author’s contract or appear during the journal's submission process.
- Additional sample licenses may be found on the University of Michigan wiki.
- Further Recommendation for inclusion in the layout of the journal's articles:
© [Journal name]. For permissions contact [contact information]
Sources:
McGill Library. (2021). Scholarly Journal Publishing Guide: Resources for McGill journal
editors.
Taylor and Francis Group. (2021). Author Services: Understanding copyright for journal
authors.
ADDITIONAL INFORMATION:
What is copyright?
Copyright is a type of intellectual property which protects certain sorts of original creative work, including academic articles. Copyright allows the creator of a work to decide whether, and under what conditions, their work may be used, published and distributed by others. As such, it governs how others can use, publish and distribute articles.
How long does copyright last?
Copyright in a work does not last forever. The exact duration of copyright depends on the type of work and can vary between countries. However, for a literary work such as an academic article, the duration is usually life of the author plus 70 years.
Understanding your copyright options as an author is becoming ever more important, especially with the growth of open access publishing.
Open access (OA) is the process of making published academic articles freely and permanently available online. Anyone, anywhere can read and build upon this research.
Copyright is a federal law that protects original works from being copied and distributed without the author’s permission unless one of the exceptions applies. https://www.lib.purdue.edu/uco/Resources/plagiarism.html
Additional Statements
Journals may wish to include the following types of statements in their submission process:
Previous publication
The author verifies that the submission has not been previously published, nor is it before another journal for consideration.
Third party copyright
It is the responsibility of author to secure all necessary copyright permissions for the use of Third-party materials in their manuscript.
Statement on plagiarism
The author declares that this is their original work and has been written by the stated authors.
Statement on Fees
The journal does not charge fees for publishing articles or publications fees for authors.
Creative Commons Licenses
Creative Commons licenses dictate to readers what they may do with the journal's content. There are several licenses to choose from and ultimately depend on what the journal thinks is best for its authors and its readership.
One note, if your journal is interested in applying for the DOAJ Seal, No Derivative restrictions are not permitted.
Creative Commons provides a good online tool to help select a license.
For copyright and license templates, see the following resources:
- Journal Publishing Guide: Copyright and licensing(JPS)
- Journal Policies and Workflows: Copyright and Licensing(PKP)
- Scholarly Journal Publishing Guide: Copyright(McGill Library)
- Student Journal Toolkit: Copyright and Creative Commons(PKP)
Click the link below to view stylistic and bibliographic requirements outlined in the Author Guidelines.
Privacy Statement
The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.
